Privacy Policy

Effective Date: [Insert Date]

Last Updated: [Insert Date]

1. Who We Are

This Privacy Policy applies to [Your Name or Business Name], a Czech Republic-based recruitment agency ("we", "us", or "our"), specialising in IT recruitment services for clients and candidates primarily located in the EU.

Our business is registered in the Czech Republic and operates in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR).

Contact Information:
[Your Name]
[Business Name, if any]
[Street Address, City, ZIP, Czech Republic]
Email: [your@email.com]
Phone: [optional]

2. What Personal Data We Collect

We may collect and process the following personal data from website visitors, job candidates, and clients:

a) Job Candidates:

• Name, email, phone number
• CVs and cover letters
• LinkedIn profiles or GitHub links
• Employment history and skills
• Desired job preferences (salary, location, remote/on-site, etc.)
• Nationality or work permit status (only if required for job placement)

b) Clients (Companies):

• Company name, contact name
• Email address and phone number
• Job descriptions and hiring preferences
• Billing or invoicing details

c) Website Visitors:

• IP address and device/browser information (via cookies)
• Contact form data (if submitted)

3. How and Why We Use Your Data

We process your personal data only for the following purposes:

• To connect IT professionals with relevant job opportunities
• To communicate with you about recruitment matters
• To send updates, interview requests, or job offers
• To assess candidate qualifications and match with client needs
• To manage contracts, invoices, and other business relationships
• To comply with legal obligations

We do not sell or rent your data to third parties.

4. Legal Basis for Processing

We rely on the following legal bases under Article 6 of the GDPR:

• Consent: When you voluntarily provide your data (e.g., uploading a CV)
• Contractual necessity: To provide recruitment services to clients and candidates
• Legitimate interest: To operate and improve our business and website
• Legal obligation: To comply with accounting, tax, or employment regulations

5. How We Share Your Data

We may share your data with the following:

• Clients (for job placement, only with your consent)
• Cloud service providers (e.g., email, CV storage tools)
• Legal or regulatory authorities (if required by law)

All third parties are subject to data processing agreements and GDPR-compliant safeguards.

6. International Transfers

Your personal data is generally processed within the European Economic Area (EEA). If transferred outside the EEA, it will be protected by appropriate safeguards, such as Standard Contractual Clauses approved by the European Commission.

7. Data Retention

We retain personal data only as long as necessary:

• Candidates: Up to 2 years from last contact, or sooner if requested
• Clients: Up to 10 years for accounting and legal purposes
• Website form submissions: Up to 12 months

You may request deletion at any time.

8. Your Rights Under GDPR

You have the right to:

• Access your personal data
• Correct or update inaccurate data
• Request deletion ("right to be forgotten")
• Restrict or object to processing
• Data portability
• Withdraw consent at any time

To exercise your rights, email us at [your@email.com].

If you believe your rights are violated, you may file a complaint with the Czech Data Protection Authority (Úřad pro ochranu osobních údajů) or the relevant EU authority.

9. Cookies

Our website uses essential and analytics cookies to improve user experience. For more details, please see our [Cookie Policy].

10. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website with the effective date shown at the top.